Challenges with Paper-Based Education Document Management Systems
Like many educational institutions, the student admissions process can present a paperwork overload. For years, Paul Mitchell Schools operated on a traditional, paper-based system for managing student files. With over 100+ franchised locations, inefficient filing methods proved cumbersome and costly. Imagine the tedious task of storing, boxing, and archiving paper files every couple of years, only to face a labyrinthine search process during record audits. This paper-heavy legacy filing system was a significant bottleneck to productive workflows.
The Solution: Embracing Cloud-Based Efficiency with DynaFile
The game-changer for Paul Mitchell Schools was adopting DynaFile’s cloud-based education document management solution. This strategic move transformed their entire document-handling process. By digitizing and centralizing student files, the schools gained online access to critical information from anywhere, at any time. The integration with tools like PandaDoc and DocuSign not only saved time but also streamlined the entire onboarding process for incoming students. On top of that, the team benefitted from additional features like document preview during uploads that increased filing accuracy and secured and controlled cloud access, which created an audit-ready environment.
The Results That Speak for Themselves
The impact of DynaFile on Paul Mitchell Schools has been impressive:
- Increased filing efficiency by 100%
- Streamlined student admissions
- Significantly reduced paper usage
- Improved file accessibility, review, and accuracy of records
- Enhanced audit readiness
- Cost savings on printing, paper, and storage space
Best-in-Class Education Document Management
DynaFile’s education document management system is the perfect solution for school districts, colleges, and other educational institutions looking to streamline administrative processes, boost efficiency and productivity, and improve data security.
Schedule a demo today and learn why successful HR leaders have trusted DynaFile as their employee file management solution for over 20 years.