The right people will not only save money for your business but time and other resources as well. However, the entire hiring process can prove to be daunting. Fortunately, there are automation tools that can improve your hiring process significantly.

Human resources, which encompasses the hiring process, is only one of the back office areas that can benefit from automation. With back office automation, labor-intensive tasks such as manual resume screening or interview scheduling, are completed more efficiently. This paves the way for a reduction in the overall time consumed in the hiring process, as well as an improved quality of hire, leading to consistent hiring decisions. Aside from this, below are some other ways on how automation will improve your hiring process.

1. Programmatic Job Advertising

Automating how you place your job advertisements will enable you to hone into your ideal candidates, without even having to pay for advertisements on job boards. In addition to this, you will be able to customize your job postings to highlight employee experiences and provide an overview of the company’s culture. Thus, your job posting contents are more informative and visually appealing compared to an average job posting. As a result, programmatic job advertising greatly enhances your employer brand messaging.

Aside from this technology, social media recruiting strategies are also implemented by recruiters to reach job seekers. Social media platforms provide recruiters with the ability to scan the connection of their employees and aggregate data from these sites, enabling them to source out potential candidates. There are also social scheduling tools that automate their social media publishing processes. In this way, their job postings are uploaded regularly on a schedule.

2. Applicant Tracking System

An applicant tracking system involves the use of a hiring database where recruiters can collect and analyze data pertaining to the hiring process. The system can be used the moment an applicant applies for a certain role. Once the information of the applicant is entered into the database, the recruiters will be able to monitor the progress of each of the candidates, particularly on where they are in the phase of the hiring process. The great thing about this technology is that with the information it provides to the recruiters, they will be able to seamlessly collaborate. This automation technology proves to be invaluable in staying organized, regardless of the number of applicants applying for a certain position, or the number of vacant positions to fill.

3. Candidate Pre-screening Tools

There are candidate pre-screening tools that hasten the process of selecting the applicants who deserve to move forward in the hiring process. An example of this tool is an intelligent resume screener that has the capability to evaluate the experience, skills, and characteristics of a candidate based on the resume submitted in the job pool. Built-in chatbots and virtual recruitment assistants are also some of the more advanced candidate pre-screening tools that provide the capability for the recruiters to gather information about the candidates deemed fit for a certain role. Chatbots and virtual assistants can directly interact with the candidates, which heighten their engagement. These technologies also provide the recruiters with more time to focus on other tasks that need to be prioritized.

In addition to these pre-screening tools, recruiters also utilize candidate relationship management (CRM) systems to engage the candidates through email automation. The emails sent to ensure that the candidates don’t lose interest in the position being filled. The emails also contain notifications that remind or update the candidates regarding the next steps they need to undergo in the hiring process. These tools maintain a healthy relationship between the candidates and the recruiters representing the company.

4. Interview Scheduling Tools

Manual interview scheduling is labor-intensive and time-consuming, particularly when it involves a significant number of candidates and job positions to fill. This includes checking for the availability of every single pre-screened candidate, matching it with the availability of the person who will conduct the interview. For this reason, interview scheduling is deemed as one of the most tedious phases in the hiring process. Fortunately, there are interview scheduling tools that can lighten up a load of recruiters. Using these tools, errors such as an overlap in the schedule are reduced, if not totally eliminated.

5. Pre-employment Assessments

Pre-employment assessments are tests designed to evaluate whether a candidate possesses the skills necessary for a certain job role. Some of these tests are focused on measuring the technical know-how of a candidate, while others are more concentrated on soft skills such as personality characteristics and situational behavior. These tests are often made available and taken online for the convenience of the applicants. The hiring personnel will be able to see the results of the candidates in an intuitive and user-friendly interface. Overall, these pre-employment assessments cut the time spent in the hiring process.

6. Candidate Rediscovery and Ranking Technology

It is often the case that a number of applicants vie for a certain job role. Once a candidate is shortlisted for the role, you would need to let go of all the other applicants who may also have promising profiles, fit for future roles. If you don’t have the capability to develop a talent pool for past candidates, then you need to leverage on candidate rediscovery and ranking technology. Through this, you will be able to effortlessly identify previous applicants who may be a good fit for a newly opened job position. This will largely speed up your future recruitment process.

Automation can greatly improve your hiring process in the areas of job advertising, applicant tracking, as well as in candidate pre-screening. Automation will also enhance your interview scheduling, candidate ranking, as well as pre-employment assessments. In all these areas, you will find increased productivity in terms of the hiring process, and on the part of the candidates, you will be able to offer them an enhanced candidate experience.